Being busy is not the same as being effective at work and therefore companies are making increasing efforts to achieve good time management ...
Being busy is not the same as being effective at work and therefore companies are making increasing efforts to achieve good time management at work. All companies can assign tasks and perform them more efficiently and that must be one of the great objectives to be met in an increasingly competitive ecosystem.
Even when time is short and pressures are very high, you have to bet on efficient time management. But how can we achieve this goal? There are some fundamental steps that all companies must take. We discover the most important ones below.
Main Steps to Optimize Time Management
Use Management Software
Using human resources software is the best solution for time management at work and for HR departments. This type of software allows you to register entries and exits, obtain reports in real time, manage teams, manage communications between company members or manage absences , among other functions. In addition, work calendars can be created with shifts and schedules that workers receive immediately. A way to have everything you need to optimize work time in one place.
Task Manager
The best way to properly manage the tasks to be carried out is to create a list of pending tasks and all the work and time that needs to be carried out. Only by writing it down will we avoid oversights or delays due to poor organization. In this way, each task is assigned a time within the work schedule.SET PRIORITIES
Employers and workers have to face dozens of different tasks every day, but not all are equally important. This is why it is essential to establish a hierarchy between very urgent and important tasks and tasks that can wait or that can be delegated to other lower-ranking workers. This hierarchy should be used every time we record a pending task and thus we will know at all times what to do based on its importance.
Eliminate Distractions
The working day is usually 7 or 8 hours, but how many hours do we really work? Probably if we made a count eliminating the time we waste in distractions, fewer would come out than they are. For this reason, it is necessary to identify which distractions make us waste time to avoid interfering with the workday.
Always Use Delivery Times
To manage time efficiently it is important to establish deadlines for each task that is assigned to us at work . This way we can dedicate more time to what needs to be delivered earlier and leave for later what has a longer delivery time. These deadlines must also be established for larger projects, for budgets or for any other task at work.
Apply The 80/20 Rule
With this 80/20 rule, which is that 20% of the effort must account for 80% of the results at work, we must get an idea of how important it is to focus on what needs to be done. This way we avoid investing time in unimportant tasks that do not contribute to the results and that involve unnecessary effort.
Automate Processes
With the use of tools we automate processes and tasks that can be carried out automatically. These types of applications help to organize the work week more efficiently avoiding wasting time organizing tasks manually. The future of time management goes hand in hand with automation.
Advantages of Correct Time Management At Work
Proper time management at work has interesting benefits for the company, such as:
- Lower stress levels
- Higher productivity per hour worked, which contributes to increasing company profits
- Better professional reputation
- More opportunities to develop professionally making better use of time
Achieving improvements in time management at work helps to achieve the desired objectives in less time and with less effort. All this hand in hand with technology with tools to improve performance and design more effective time management strategies.
